8.1. Stages of Selection
The awardees will be selected from the nominations, which will be reviewed and evaluated through the following stages of selection:
8.1.1. STAGE 1 – Awards Committee Established at Philippine Foreign Service Post
8.1.1.1. The Embassy of the Philippines or the Philippine Consulate General shall establish an Awards Committee composed of the Ambassador/Consul General or their designated representative, embassy/consulate officials, and a member of the overseas Filipino community to screen and endorse the nominations to the Awards Secretariat.
8.1.1.2. Upon the discretion of the Philippine Ambassador or Consul General, the membership and composition of the Awards Committee under the Post may be revised and expanded to a maximum of six (6) members only.
8.1.1.3. The primary tasks of the Awards Committee within the Post is to initially screen the nominations under its jurisdiction and endorse the nominations to the Awards Secretariat.
8.1.2. STAGE 2 – Awards Secretariat
8.1.2.1. The Commission on Filipinos Overseas (CFO), which serves as the Awards Secretariat, shall acknowledge and review all endorsed nominations from the Philippine Foreign Service Posts, verify their compliance with all the requirements and criteria of the awards, request additional supporting documents (if needed), and prepare the summary profiles of the nominees for deliberation.
8.1.2.2. All unendorsed nominations received by the Secretariat shall be reverted to the concerned Embassy of the Philippines or Philippine Consulate General for proper disposition.
8.1.3. STAGE 3 – Awards Technical Committee
8.1.3.1. The Technical Committee shall evaluate all nominations according to their merits and prepare an initial shortlist of nominees.
8.1.3.2. The Committee shall be composed of the following:
▪ Commission on Filipinos Overseas (CFO) – as Chair of the Technical Committee
▪ Department of Foreign Affairs (DFA)
▪ Department of Migrant Workers (DMW)
▪ Department of Science and Technology (DOST)
▪ Department of Health (DOH)
▪ National Commission for Culture and the Arts (NCCA)
▪ Academe (with specialization in migrant studies or overseas Filipinos)
▪ Civil society organization whose advocacy is migrant welfare
8.1.3.3. Depending on the nature of the nominations received, the Awards Technical Committee composition may be expanded to include other government agencies concerned.
8.1.3.4. The Awards Technical Committee shall evaluate the nominees according to the following set of criteria:
For Nominees of the Pamana ng Pilipino Award category:
8.1.3.5. The minimum rating for a nominee to be included in the shortlist for further evaluation by the Executive Committee is 85 %.
8.1.4. STAGE 4 – Awards Executive Committee
8.1.4.1. The Executive Committee shall further evaluate the shortlisted nominees determined by the Technical Committee, endorse the final shortlist to the Office of the President, and make additional recommendations, if necessary.
8.1.4.2. The Committee shall be composed of one (1) representative from the following:
▪ Chairperson of the Commission on Filipinos Overseas (CFO) – as Chair of the Executive Committee
▪ Department of Foreign Affairs (DFA)
▪ Office of the President – through the Office of the Executive Secretary
▪ Religious sector representative
▪ Private/business sector representative
▪ Media representative
8.1.4.3. The Executive Committee shall vote Yes or No to each nominee using the prescribed evaluation form, which they will sign and be collected by the Awards Secretariat during the committee deliberation.
8.1.4.4. Five (5) Yes votes are required for a nominee to be included in the final shortlist for endorsement to the Office of the President.
8.1.4.5. The final shortlisted nominees will be endorsed by the Executive Committee through a signed memorandum addressed to the Office of the President. All relevant nomination documents and materials on the shortlisted nominees will be also submitted to the Office of the President for additional reference.
8.1.5. STAGE 5 – Office of the President
The Office of the President shall review and approve the final list of recipients of the PAFIOO. The approved list shall be transmitted to the Awards Secretariat through a memorandum issued by the Office of the Executive Secretary on behalf of the President.